Personal Assistant - Dubai

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Job Function: A personal assistant (PA) works closely with a senior manager or executive to provide day-to-day administrative support. They help the manager to make best use of their time by dealing with secretarial and administrative tasks. PAs need extensive knowledge of their organization’s set up, who the key personnel are (inside and outside the business) and what the aims and objectives of the organization are. Managers often rely heavily on their PA, trusting that work will be handled efficiently in his or her absence. For this reason the PA/manager working relationship is often very close so discretion and confidentiality are essential attributes. Personal assistants (PAs) are often the first point of contact for their managers with people from inside and outside the organization.

Requirement: BA, with minimum of 2 years experience in a sales and/or marketing/ admin position or with medical background. Loyal, honest personality, reliability and discretion, confidential and initiative

Reports To: CEO


Duties and Responsibilities:
- Screening telephone calls, enquiries and requests;
- Manager's diary;
- Appointments;
- Incoming/outgoing e-mail, faxes and mail;
- Minutes and notes;
- Letters and reports;
- Background research where necessary;
- Acting on behalf of manager in their absence, within given limits;
- Organizing meetings;
- Liaising with clients, suppliers and other staff;;
- Smooth running of office operations
- Stocks
- Orders and complaints
- LPOs
- Travel arrangements;

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